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Contract Management & Planning with RFPs

Contracting with Ramsey County

    • RCCHS partners with contracted community vendors to meet county residents' needs
    • A Request for Proposal (RFP) is issued when program staff identify a service need.
    • The RFP process is open and competitive.

If you are responding to an RFP for the first time, or want more information about the RFP process at RCCHS, please view this 23-minute RFP video.  It describes the process and highlights important elements to include in proposals. If your questions are not answered  contact AskHumanServices. On subject line, type RFP. In email body, include your name, agency, contact information, type of service you provide and your comments.

RFP Registration

RCCHS posts all RFP's with Onvia/Demand Star. Onvia is free and automatically notifies registered agencies. Once registered:

  1. Select the FREE AGENCY option.
  2. On the form that opens, furnish pertinent information for your business.
  3. Enter Ramsey County in the Agency Name field.
    If you have questions or need technical assistance, call (800) 711-1712.
    See Onvia Information & Registration  |   W 9 (pdf)

DHS MA-HCBS Waiver Services

The MN Department of Human Services (DHS) contracts for all Medical Assistance Home and Community Based Waiver Services (MA-HCBS). If you are interested in obtaining a Medical Assistance Home and Community Based Waiver Service contract, you must enroll with DHS.  |  Learn more about DHS Waiver Providers and Enroll

CERT for small businesses

Ramsey County procurement policies allow Ramsey County departments to contract directly with a CERT registered provider for contracts up to $25,000 without a solicitation process.  Small for-profit businesses and Women-Owned or Minority-Owned businesses may register as CERT providers. | Learn more about CERT and register as a small business

Current Request for Proposals (RFP's and RFIQs)


RFQ OBRA Screening Services
Ramsey County CHS is seeking OBRA (Omnibus Budget Reconciliation Act) screeners.  Screeners will provide Level II screening and/or Diagnostic Assessments per MN Statute requirements.  RFQ (PDF) Forms (Word) OBRA Addenda 1 Budget clarification (PDF) Vendor questions due: 10/2/15  | No pre-proposal meeting  | Answers to questions posted: 10/9/15  | Due date: 10/23/15, 2:00pm.

RFIQ: Evaluation Services for Peer Specialists Project
This solicitation seeks qualified organizations interested in providing evaluation services for a Peer Specialist pilot project. RFIQ (PDF)  | Forms for Evaluation Services of Peer Specialist Pilot RFIQ (Word)  |  Answers to Questions (PDF)
Release date: September 18, 2015  | Questions due: September 25, 2015  | Due date: October 16, 2015

Team of Language Interpreters Located On Site
This solicitation is seeking proposals from qualified agencies to provide language assistance for people who need it, through a team of 8 FTE trained and supervised interpreters provided through contract and located at our facility at 160 E. Kellogg Blvd. in Saint Paul.
RFP (PDF) | Budget Forms (Excel)
RFP Released: August 27, 2015.  Pre Solicitation Response Conference: September 8, 2015 12:00 – 2:00pm.  Solicitation Responses Due: September 30, 2015 2:00 pm.  Anticipated Contract Start Date: January 01, 2016

Long-term, intensive, in-home and in-community case management service providers for children who have been involved in serious delinquent behavior before the age of ten and their families.  Clients may receive services until their 18th birthday.
RFP All Children Excel Program (Word / PDF) | Attachment A - Helpful Links (Word / PDF) | Attachment B - Solicitation Response Format and Content (Word / PDF) | Attachment C - CLAS Standards (Word / PDF) | Attachment D - Budget Forms (Word / PDF) | Attachment E - RFP Evaluation Criteria (Word / PDF) | Attachment F - Contractor Information & Reference Form (Word / PDF) | Minutes from the Pre-proposal Conference for the ACE Program RFP (Word) (PDF) | Pre Solicitation Response Conference Handout RFP All Children Excel Program Pre Solicitation Response Conference (Word) (PDF)
Pre Proposal Conference: 10:30 a.m., August 5, 1015, Roseville Public Library
Release Date: July 16, 2015 | Response Due Date: August 26, 2015, by 2:00 p.m.
Service Start Date: January 1, 2016

Guardianship/Conservatorship Services are being sought through qualified organizations interested in providing to people who are indigent.
RFP Guardianship/Conservatorship Services | Budget Form | Solicitation Response Form | Business Associate Agreement | CLAS Template | Contractor Information and Reference Form  | Questions for Pre Solicitation Response Conference
Release date: July 13, 2015 | Due date: August 21, 2015
Anticipated start date: January 1, 2016

Children's Therapeutic Services and Supports certified contractor to provide day treatment services through an after school program for 15 children ages six through 12 affected by severe emotional disturbance.
Children's Therapeutic Day Treatment RFP | Solicitation Response Form | Evaluation Criteria Attachment | Budget Forms | Addendum 1 Preproposal Conf (Word) | Addend 1 as pdf | Addend 2 Contractor Info References Form (Word) | Addend 2 as pdf | Addendum 3 RFP Day Treatment Q & As (word)  | Addend 3 Day Trt Q & A (pdf) |  Addendum 4 Startup Budget (Word) | Addend 4 Startup Budget (pdf) | Pre Proposal Conference Answers also posted on Onvia DemandStar
Release date: May 8, 2015 | Response Due Date: June 24, 2015, by 2:00 p.m. 

Request for Proposals (RFP'S) on-going

Base-Rate Group Residential Housing
for Adult Men and/or Women with Chemical Dependency or Co-occurring Mental Illness and Chemical Dependency
GRH for CD and MI & CD Standing RFP (pdf) | Attachment A. Standards (pdf) | Attachment B. Licensing Contacts (pdf) | Attachment C. Self Assessment & Implementation (Word) | Attachment D. Budget Form (Word)  | Attachment E.CLAS (Word) | Attachment E. Addendum (pdf) | Form 1. Solicitation Response Form (Word) | Form 2. Contractor Information and Reference Form (Word) | Form 3. Contractor Application for Designation of Trade Secret Information (Word) | Form 4. No Solicitation Response Form (Word) There is no Pre-Proposal Conference scheduled for this solicitation. Frequently Asked Questions also posted on Onvia Demandstar.
Release Date: November 23, 2015 | Response Due Date: February 08, 2016, by 2:00 p.m.


Forms and Resources

Culturally and Linguistically Appropriate Services - CLAS Standards Culturally and Linguistically Appropriate Services - CLAS Standards (5 pp Word)  

Proposed Annual Budget and Start Up Funding Needs (Word)

Proposed Schedule of Positions and Salaries (Word)   

Contractor Information and Reference Form Contractor Information & Reference Form (fillable pdf) 

Questions? Contact